Registration Information

Registration 

Registration for APSI 2019 is open. Links to our institutes and website can also be found on the College Board website.  

Registration for an institute will close when enrollment reaches 30 paid registrants, or the Friday before the institute is scheduled to begin. It is important to register and pay in full as early as possible to secure your place in an institute. Registration is not complete and a place in an institute is not secured until UT Austin has received a Purchase Order (PO) and/or full payment.  

It is the registrant’s responsibility to make sure payment in full has been received before he or she arrives for their institute. If the registrant's school is paying for the registrant's registration, it is recommended that the registrant check with their school and also with UT Austin to make sure payment has been received. It is important to confirm registration before making travel arrangements. 

Registration Fees 

To guarantee registration pricing, payment in full or a Purchase Order must be received by the UT Austin APSI office by 5 p.m. (CST) on March 29, 2019 for Early Bird fees and by 5 p.m. (CST) 17 calendar days before the start date of the institute for Regular fees. 

The registration fee includes four eight-hour days of training with a College Board certified consultant who is a seasoned educator and an expert in their field, all pertinent subject-specific College Board materials, handouts and materials from your consultant, and parking for all four days of the institute. 

Lodging and transportation are not included in the registration fee.  

Purchase Orders 
The University of Texas at Austin AP® Summer Institutes accepts purchase orders (P.O.) as a contract for attendance and payment. A purchase order reserves a space in the institute; however, payment must be received by UT Austin prior to the start of the institute. *Purchase orders are binding (due in full) after the published “make” date for each institute; regardless of attendance. *Purchase orders will not be accepted if there is an unpaid balance from the previous year. 

Paid Wait List 
In the event an institute closes with 30 paid participants, there will be an opportunity to register and pay in full on a paid wait list through the online registration system.  

The paid wait list does not guarantee a spot in the class. However, if someone drops on or before the first day of the institute, we will contact paid wait list registrants in the order that registration and payment were received. If a spot in the institute does not become available, registration will be refunded in full in the same form that payment was received.  

Institute Cancellation 
An institute may be cancelled if it does not meet minimum enrollment requirements, in which case a full refund will be issued to registrants. The decision to make or cancel classes for each institute week, based on enrollment, will be posted to the website made no later than: 

• June 7, 2019 for Week One institutes (June 24 – 27) 
• June 14, 2019 for Week Two institutes (July 8 - 11) 
• June 21, 2019 for Week Three institutes (July 15 – 18) 
• June 28, 2019 for Week Four institutes (July 22 – 25) 

In the event of an emergency, UT Austin has the right to cancel an institute at any time.  

Registrant Cancellation 
All refunds are subject to a $50 administrative fee. All cancellation requests must be received in writing to apsi@austin.utexas.edu  over the phone with a UT Austin APSI staff member. Notification deadlines and fees are as follows: 

For All Institutes – There will be a $50 Cancellation Fee.  

• Refund minus a $50 administrative fee will be given if written notification is received by June 9, 2019. 
• No refunds will be issued after June 9, 2019. 

**Institute materials will not be issued to registrants that cancel or do not attend the institute in person.

Substitutions and Transfers 
A substitute may attend in a registrant’s place. All substitution requests must be submitted in writing at apsi@austin.utexas.edu or over the phone with a UT Austin APSI staff member and include the name and the email address of the substitute registrant.   

A registrant may transfer into a different institute of the SAME subject, even if the new institute is being held in a different week. All transfer requests must be submitted in writing to apsi@austin.utexas.edu or over the phone with a UT Austin APSI staff member. 

There will be a $50 transfer/substitution fee into a DIFFERENT institute subject with no exceptions AFTER June 9, 2019. 

Certification and Attendance Policy 
Participants meet from 8:00 a.m.-5:00 p.m., Monday through Thursday, with a 60-minute break for lunch.  Participants must attend the entire institute and registration fees must be paid in full or a purchase order must be on file to receive a certificate of completion.  Please arrange travel plans accordingly.  

If a participant has not paid in full, a letter on official letterhead will be issued stating the number of hours completed, while explaining that full payment has not been received. If a participant does not attend all 30 hours of training, a letter on official letterhead will be issued stating the number of hours completed. There are no “make-up” sessions available for AP Summer Institutes, with no exceptions.  

Institute materials will not be issued to registrants that cancel or do not attend the institute in person.

Questions 
For questions about our policies, please contact apsi@austin.utexas.edu.