Registration Information

Registration 

Registration for APSI 2021 is open. Links to our institutes and website can also be found on the College Board website.  

Registration for an institute will close when enrollment reaches 30 paid registrants, or the Friday before the institute is scheduled to begin. It is important to register and pay in full as early as possible to secure your place in an institute. Registration is not complete and a place in an institute is not secured until UT Austin has received a Purchase Order (PO) and/or full payment.  

It is the registrant’s responsibility to make sure payment in full has been received before he or she arrives for their institute. If the registrant's school is paying for the registrant's registration, it is recommended that the registrant check with their school and also with UT Austin to make sure payment has been received. It is important to confirm registration before making travel arrangements. 

Registration Fees 

To guarantee registration pricing, payment in full or a Purchase Order must be received by the UT Austin APSI office by 5 p.m. (CST) on April 1, 2021 for Early Bird fees and by 5 p.m. (CST) 28 calendar days before the start date of the institute for Regular fees. 

The registration fee includes four eight-hour days of training with a College Board certified consultant who is a seasoned educator and an expert in their field, all pertinent subject-specific College Board materials, handouts and materials from your consultant, and parking for all four days of the institute. 

Lodging and transportation are not included in the registration fee.  

Purchase Orders 
The University of Texas at Austin AP® Summer Institutes accepts purchase orders (P.O.) as a contract for attendance and payment. A purchase order reserves a space in the institute; however, payment must be received by UT Austin prior to the start of the institute. *Purchase orders are binding (due in full) after the published “make” date for each institute; regardless of attendance. *Purchase orders will not be accepted if there is an unpaid balance from the previous year. 

Paid Wait List 
In the event an institute closes with 30 paid participants, there will be an opportunity to register and pay in full on a paid wait list through the online registration system.  

The paid wait list does not guarantee a spot in the class. However, if someone drops on or before the first day of the institute, we will contact paid wait list registrants in the order that registration and payment were received. If a spot in the institute does not become available, registration will be refunded in full in the same form that payment was received.  

Institute Cancellation 
An institute may be cancelled if it does not meet minimum enrollment requirements, in which case an automatic full refund will be issued to registrants. The decision to make or cancel classes for each institute week, based on enrollment, will be posted to the website made no later than 3 weeks prior to the planned start of the institute. In the event of an emergency, UT Austin has the right to cancel an institute at any time.  

Registrant Cancellation 
All refunds are subject to a $70 fee. All cancellation requests must be received in writing to apsi@austin.utexas.edu or over the phone with a UT Austin APSI staff member. Notification deadlines and fees are as follows: 

For All Institutes – There will be a $70 Cancellation Fee.   

**Institute materials will not be issued to registrants that cancel or do not attend the institute in person.

Substitutions and Transfers 
A substitute may attend in a registrant’s place. All substitution requests must be submitted in writing at apsi@austin.utexas.edu or over the phone with a UT Austin APSI staff member and include the name and the email address of the substitute registrant.   

A registrant may transfer into a different institute of the SAME subject, even if the new institute is being held in a different week. All transfer requests must be submitted in writing to apsi@austin.utexas.edu or over the phone with a UT Austin APSI staff member. 

There will be a $70 transfer/substitution fee into a DIFFERENT institute subject with no exceptions within 28 calendar days of the original institute start date. 

Certification and Attendance Policy 
Participants meet from 8:00 a.m.-4:30 p.m., Tuesday through Friday, with a 60-minute break for lunch. Participants must attend the entire institute and registration fees must be paid in full or a purchase order must be on file to receive a certificate of completion.  Please arrange travel plans accordingly.  

If a participant has not paid in full, a letter on official letterhead will be issued stating the number of hours completed, while explaining that full payment has not been received. If a participant does not attend all 30 hours of training, a letter on official letterhead will be issued stating the number of hours completed. There are no “make-up” sessions available for AP Summer Institutes, with no exceptions.  

Institute materials will not be issued to registrants that cancel or do not attend the institute in person.

Registration FAQs

• I submitted my registration. Is my spot automatically confirmed?

• No, your spot is not confirmed until payment is received. Spots are confirmed on a first come, first served basis based on when payment or proof of payment is received.

Fees FAQs

• International Shipping Fee (added to all registrations that will have an international shipping address for materials): $75

• Cancellation Fee (registration fee will be refunded less cancellation fee when registration is cancelled within 21 days of session start): $70

Payment FAQs

• What forms of payment do you accept?

  • We accept check, credit card, purchase orders (to hold your spot), and ACH.

• Where should I send my check?

  • Please submit your check payment to:

UT High School - APSI Program

1616 Guadalupe St. Ste. 0.134

Austin, TX 78701

• I sent a check; is my spot held?

  • Your spot will not be held/confirmed until we receive your check or proof that a check was sent.

• What is a purchase order (PO)?

  • A purchase order (PO), is a promise to pay from your school/district. Full payment must be received within 30 days of receiving the PO.

• I have a purchase order (PO), what do I do with it?

  • Email a pdf copy of your purchase order to apsi@austin.utexas.edu. You will still have a balance on your invoice because a PO is only a promise to pay from your campus/district. But, your spot will be confirmed once a pdf copy of the PO is received.

• Does a purchase order (PO) hold my spot?

  • Yes, a purchase order (PO) will hold your spot. Payment must be sent within 30 days from the time we receive the PO.

• I only have a purchase order (PO) number; is my spot held?

  • A purchase orde (PO) number alone will NOT hold your spot. Please email a copy of the PO to: apsi@austin.utexas.edu to hold your spot.

Session FAQs

• Where will the session be held?

  • The sessions will be held using a combination of Canvas and Zoom.

• How many days are the AP Summer Institute sessions?

  • Sessions are 4 days long: Tuesday-Friday from 8:00am-4:30pm CST. Breaks and lunch will be built into the schedule.

Questions 
For questions about our policies, please contact apsi@austin.utexas.edu.