Summer Institute Guide

UT campus

UT Austin is a world-renowned higher education, research, and public service institution serving more than 51,000 students annually through 18 top-ranked colleges and schools.

The Institute


All Pre-AP® and AP® institutes meet Monday through Thursday from 8 a.m.-4:30 p.m.   


Please allow yourself extra time on this first day to find your classroom. The UT Austin campus is large.  All participants will meet on Monday morning at 8:00am in the Thompson Conference Center dining hall for an opening welcome session. 

Those participants walking from Lot 40 to a science lab must be prepared for a 20-30 minute walk. On Monday morning, please meet in the Thompson Conference Center for the opening welcome session.  After the session has concluded, a UT staff will guide you to your lab at approximately 8:10am.  


If you are properly registered, your name will be on the institute roster. If you are not on the roster, you should contact the AP® Summer Institutes Registrar office immediately (512-471-2913) or speak with UT staff at the lobby desk.  

Sign in

You will be asked to sign in every morning and every afternoon so UT staff can keep track of your hours towards certification.

Breaks & Meals

A complimentary light breakfast is available at 7:15 a.m. in the dining room. There is a 10-15 minute break each morning and afternoon, which will be given at the discretion of your workshop consultant. The institute also breaks for lunch, which will be provided in the dining hall.

During the Institute  

Your morning will start with your complimentary light breakfast, which you can get before reporting directly to your institute by 8 a.m. UT staff will be at the front desk in the lobby to answer any questions as you arrive. AP® certified consultants will lead you through discussion of challenges and best practices, the latest AP® exam samples, curriculum planning and group projects. Some institutes might also visit museums and libraries on campus or may have guest speakers from UT Austin and other local organizations.


If you have to leave during the institute, please check out with the Thompson Conference Center Conference Office off of the main lobby near the elevators of the Thompson Conference Center before you go, and check back in when you return.

Please understand that if you are not here for the full 30 hours of course work, you will not receive a certificate of completion. Instead, you will receive a letter on UT letterhead confirming the number of hours you did complete.  

Makeup sessions are not available for an AP® Summer Institute. Please make appropriate travel arrangements based on the schedule, Monday through Thursday, 8 a.m. to 4:30 p.m. If you would like to receive a certificate of completion, you must attend the entirety of the four day institute.   

For more policy questions, please also read our policies.   

Evaluations and Certificates

Course evaluations will be conducted and certificates and letters will be distributed, based on attendance, via email within one week of the completion of the institute.  Certificates will be sent to the email address on file.   


Navigating Campus 


Free parking is available on a first come, first served basis in the Thompson Conference Center parking lot, called Lot 40, on the corner of Dean Keeton and Red River.

If a participant receives a ticket while parked correctly in Lot 40, appeals may be made by the participant to UT Parking and Transportation. The participant can refer to the appropriate institute held at TCC as proof of his or her need to park in Lot 40. The Thompson Conference Center will not be able to reimburse participants for any parking tickets or receipts.  Please see the following link from UT Austin Parking and Transportation for "Parking 101." 

Discounted rates are available to any participants who must pay to park in Manor Garage; see the conference services office to receive a coupon.  

For participants taking  Biology in the Bio Medical Building who would prefer to park closer to those buildings, paid parking is available in the Speedway garage.   

UT Shuttle System

The UT Shuttle System (Forty Acres Route is recommended) is available for institute participants who wish to park for free in Lot 40 at the Thompson Conference Center and take a shuttle to the Bio Medical Building. In the summer, shuttles run approximately every 20 to 30 minutes. Please note, there is now a small shuttle fare for visitors.  The rate is $1.25 for a single ride or $2.50 for a day pass.  Exact change is required.  Credit cards are not accepted.  


The University of Texas is one of the largest universities in the country. Please bear this in mind, as most institutes at some point do have to walk (with a UT staff person as a guide) to a museum or a science lab.  

UT Austin has an air conditioned shuttle system which your UT guide will use to get you to most museums and science labs. Even with that system, there is a two-block walk to get to the shuttle and a little bit of a walk involved to get to any location on campus. It will be hot outside. Allow yourself extra time so you can take your time getting to these locations.  

Please let us know if you need special assistance via email,, or by calling the 512-471-2913.  



You can purchase Internet through the AT&T Wireless network in the Thompson Conference Center for $4.99 a day. Unless otherwise instructed by your institute’s consultant, we ask that you please refrain from being on the Internet during class time and give your full attention to the content of the class. There are specified times in some institutes when WIFI will be used for classroom activities.  Participants in those institutes will be given the WIFI code at those specified times. 


Meals, Travel & Lodging


For enrolled institute participants, UT provides a light breakfast each morning from 7:15-8:30 a.m. in room 1.122 on the first floor of the Thompson Coference Center and a 45-minute lunch break in the café. We do not have any way to refrigerate or heat food that you bring with you. The café is open from 7:30 a.m.-3:00 p.m. should you want additional snacks, sodas or coffee during the training day.  If you have special dietary needs, please ask the café staff about your food options.

Travel & Lodging 

When making travel arrangements, it’s important to note that each week, the AP® Summer Institutes at UT Austin run Monday - Thursday, 8 a.m.-4:30 p.m. You may not receive a certificate of completion if you have not attended the entirety of the institute. So please plan your travel arrangements accordingly. 

Participants may choose to stay in a dormitory on campus or find lodging on their own as they please. Some suggestions can be found at  

San Jacinto Residence Hall on the UT Campus 

Residence Hall Policies and Procedures 

San Jacinto Residence Hall (SJH)
309 E 21st Street
Austin, TX 78705 ​

Room reservations can be made online, directly with the Division of Housing and Food.  

The residence hall offers single-room occupancy (double-room occupancy available on request) and all rooms have a private attached bath. Linens, pillows, towels and soap will be provided. Amenities include an exercise room on the basement level that all guests may use during their stay and close proximity to the Cypress Bend Cafe and many other restaurant options in the Jester Residence Hall and the Football Stadium. 

Guests are asked to check in upon arrival at the front desk of San Jacinto with a photo ID and let staff know they are staying on campus for the AP® Summer Institutes program. 

Room Key Policy 

You will be provided one room key only. If you would like two room keys, you must make two reservations for single occupancy. You will be able to note the name of your roommate (even if it’s your spouse) when completing your room reservation.


Conference Rate (includes lodging for four nights): Single Occupancy, $320.  Double Occupancy, $160. 

Full amount for four nights must be paid and cannot be split.

Payment is due at the time of registration and is paid direclty to the Division of Housing and Food Service. Until your payment is received, your reservation is not complete. You can use your Visa, MasterCard, Discover or American Express card to pay online for your room reservation. You also have the option to mail a check with your payment or written purchase order to the address provided when making your reservation.


The closest garage parking is in the Brazos GarageDaily parking rates will apply. 

Participants may park for free in Lot 40 at the Thompson Conference Center each institute day.

UT Shuttle System

The UT Shuttle System (Forty Acres Route is recommended) is available for institute participants to get from the Duren Residence Hall to the Thompson Conference Center each morning and back each afternoon.  In the summer, shuttles run approximately every 20 to 30 minutes.  Please note, there is now a small shuttle fare for visitors.  The rate is $1.25 for a single ride or $2.50 for a day pass.  Exact change is required.  Credit cards are not accepted.