Summer Institute Guide

UT campus

UT Austin is a world-renowned higher education, research, and public service institution serving more than 51,000 students annually through 18 top-ranked colleges and schools.

The Institute

AP® certified consultants will discuss challenges and best practices, the latest AP® exam samples, curriculum planning, and group projects. Some institutes also visit museums and libraries on campus or include guest speakers from UT Austin and other local organizations.

Schedule

All Pre-AP® and AP® institutes meet Monday through Thursday from 8 a.m.-4:30 p.m.   

Arrival

Please allow extra time for parking or walking to the Thompson Conference Center (TCC). All participants will check-in on Monday morning at 8 a.m. in the Thompson Conference Center lobby. All parking passes, free of cost, will be distributed during check-in.

Participants walking from Lot 40 to a science lab must be prepared for a 20-30 minute walk. On Monday morning, please check-in at the Thompson Conference Center for registration. 

Aside from registration on Monday morning in the lobby, participants will report directly to the institute classroom by 8 a.m. UT staff will be available in the lobby to answer questions.

Registration

If properly registered, participant names will be listed on the institute roster. If your name is not on the roster, please contact the AP® Summer Institutes office immediately or speak with UT staff at the front desk.  

Breaks & Meals

Daily meals include a light breakfast, lunch, and a snack. Breakfast is provided in each institute classroom. Morning and afternoon breaks are scheduled at the discretion of each institute consultant. Lunch is provided in the TCC dining room.

Internet 

WIFI codes will be provided for classroom activities. Unless otherwise instructed by the institute’s consultant, we ask participants to refrain from being on the Internet during class time. Internet can also be purchased through the AT&T Wireless network in the Thompson Conference Center for $4.99 a day.

Attendance

Attendance is taken every morning and every afternoon to track participant hours towards a 30-hour certification.

If leaving during the institute, please communicate with UT staff in the lobby or send an email to the APSI staff. Please understand that participants not in attendance for the full 30 hours of course work will not receive a certificate of completion. Participants with less than 30 hours of attendance will receive a letter on UT letterhead confirming the number of hours completed.  

Makeup sessions are not available for an AP® Summer Institute. Please make appropriate travel arrangements based on the schedule, Monday through Thursday, 8 a.m. to 4:30 p.m. To receive a certificate of completion, participants must attend the entirety of the four day institute.   

To learn about other policy-related information, please review our policies.   

Evaluations and Certificates

Based on attendance, completion certificates (or letters, if under 30 hours) and course evaluations will be distributed via email within one week of the completion of the institute. Certificates will be sent to the email address on file.   

 

Navigating Campus 

Parking 

Free parking, with a required parking pass, is available on a first come, first served basis in the Thompson Conference Center parking lot, Lot 40, on the corner of Dean Keeton and Red River. Passes are distributed at registration.

If a participant receives a ticket while parked correctly in Lot 40, appeals may be made by the participant to UT Parking and Transportation. The participant can refer to the appropriate institute held at TCC as proof of his or her need to park in Lot 40. The Thompson Conference Center will not be able to reimburse participants for any parking tickets or receipts. 

For participants taking Biology in the Bio Medical Building who would prefer to park closer to those buildings, paid parking is available in the Speedway garage.   

UT Shuttle System

The UT Shuttle System (Forty Acres Route is recommended) is available for institute participants who wish to park for free in Lot 40 at the Thompson Conference Center and take a shuttle to the Bio Medical Building. In the summer, shuttles run approximately every 20 to 30 minutes. Please notethe rate is $1.25 for a single ride or $2.50 for a day pass. Exact change is required. Credit cards are not accepted.  

Walking 

The University of Texas at Austin is one of the largest universities in the country. Since most institutes, as a group, walk to a museum or science lab, we highly recommend wearing comfortable shoes. 

If you require special assistance, please contact us via email.

 

Meals, Travel, & Lodging

Meals

For enrolled institute participants, UT provides a light breakfast in each institute classroom and a 45-minute lunch break in the TCC dining room. We do not have the ability to refrigerate or heat food brought by participants. The TCC dining room is open from 7:30 a.m.-3:00 p.m. should participants need additional snacks, sodas, or coffee during the training day. If you have special dietary needs, please ask the café staff about food options.

Travel & Lodging 

The AP® Summer Institutes at UT Austin has a daily schedule Monday - Thursday from 8 a.m.-4:30 p.m. Certificates of completion will not be awarded to participants that did not attend the entirety of the institute. Please plan travel arrangements accordingly. Participants may choose to stay in a dormitory on campus or find lodging on their own. 

San Jacinto Residence Hall on the UT Campus 

San Jacinto Residence Hall (SJH)
309 E 21st Street
Austin, TX 78705

SJH Directions

Room Information

The residence hall offers single-room occupancy (double-room occupancy available on request) and all rooms have a private attached bath. Linens, pillows, towels and soap will be provided. Amenities include a microfridge, free laundry (laundry detergent not provided), and an exercise room on the basement level that all guests may use during their stay. Guests have access to the Cypress Bend Cafe and many other restaurant options within walking distance at the Jester Residence Hall and the Football Stadium. 

Room reservations can be made online, directly with the Division of Housing and Food. If requesting double occupancy, participants must make two reservations for single occupancy. Participants will note the name of preferred roommate (even if it is a spouse) when completing the room reservation.

Check In

Guests are asked to check in upon arrival at the front desk of San Jacinto with a photo ID and let staff know they are staying on campus for the AP® Summer Institutes program. Participants will be provided one room key only.

Rates

Conference Rate (lodging for four nights):

  • Single Occupancy, $320
  • Double Occupancy, $160

Payment is due at the time of registration and is paid direclty to the Division of Housing and Food Service. Until payment is received, the reservation is not complete. Visa, MasterCard, Discover or American Express cards are accepted to pay online for room reservations. Participants may also mail a check or written purchase order to the address provided when making the reservation. Full amount for four nights must be paid in full and cannot be split.

Parking

The closest garage parking for SJH is in the Brazos GarageDaily parking rates will apply. Additionally, participants may park, free of charge with displayed parking pass, in Lot 40 at the Thompson Conference Center during each institute day.